Call for Learning Spaces
Transforming Learning[Your Company Name] Unveils an Innovative Learning Space at EDspaces
Would you like your learning environment design to become part of the conversation shaping the future of education?
Participate in one of the industry’s most visible opportunities to showcase how design, technology, pedagogy, and environment come together to impact student outcomes.
Participate in the greatest opportunity to showcase your innovation and approach – EDspaces 2026 Learning Spaces
EDspaces is the premiere event to explore how the convergence of pedagogy, environment, technology, and innovation affects facility design and use and, ultimately, student outcomes. As an extension to the high-quality professional development focused on the needs of the educational facility professional and A&D community, all EDsessions at EDspaces are held in peer-designed innovative learning environments.
These future-focused environments are a highlight for attendees (your customers and colleagues) and for EDspaces.
EDspaces is now accepting proposals to outfit these innovative learning environments in Kansas City, MO. We invite you to submit a learning space design proposal by June 19, 2026.*
See below for proposal specifications and requirements.
Questions? Contact [email protected]
*If you need more time to submit, please contact us at the email address above
- Information
- Proposal Requirements
- Learning Space Design Options
- Benefits
- Review/Selection Process
- Improving your Selection Odds
- Submit a Design
| Location | Kansas City Convention Center |
| Quantity | Seven rooms are available for design. Each learning environment must support audience capacities ranging from 75–100 attendees, depending on the assigned room. |
| Number of sessions per room | At least eight EDsessions will be held in each learning environment |
| Flooring |
The Kansas City Convention Center meeting rooms are carpeted; however, we highly encourage a flooring option to enhance the learning environments. Previous designers and attendees have indicated it makes a difference in the room. Note: Convention center staff must approve products and materials prior to installation. Usually, low adhesive properties are easily approved. |
| Move-In Dates and Times | Sunday, October 25: 12:00 PM – 5:00 PM* Monday, October 26: 8:00 AM – 5:00 PM Tuesday, October 27: 8:00 AM – 5:00 PM *by appointment only |
| Move-Out Dates and Times (note donation program) | Friday, October 30: 12:00 PM – 8:00 PM Saturday, October 31: 8:00 AM – 12:00 PM |
| Electrical | All electrical expense will be covered by EDspaces. You are responsible for providing an electrical plan, denoting location and power requirements. |
| Donation Program | Leave a lasting impression! EDspaces will facilitate the option for products to be donated to under-served schools in the U.S. |
| Partner with EDspaces Exhibitors | EDspaces prefers the use of product in the learning spaces to also be from a company who is exhibiting. This way, any questions can be answered by the manufacturer. We understand some products may be provided by companies not participating for some reason and will work with you if a representative from the non-exhibiting company wants to participate in the event. Please note there will be a registration investment required from the non-exhibiting company. |
| Material Handling | We will have special shipping labels for each room/team. Please make sure all material sent utilizes these labels as they provide multiple benefits. All material sent in advance to warehouse/sent to convention center for unloading/loading from/to truck by the official contractor is subject to material handling charges. Design team and/or their equipment providers are responsible for material handling expenses. |
Proposals should be submitted online.
| Design for Presentations |
The learning environments should be designed to accommodate single speakers as well as panels of two to four participants presenting as:
We discourage presenters from using PowerPoint and prefer they use a presentation system included in your design. Some presenters will use PowerPoint, and regardless of presentation system, your design must include direct sightlines to view screens/monitors from all seating. |
| Technology Solutions | Please provide a presentation system which would be utilized in a facility/classroom that lends itself to interactive, engaging learning. Note: See Audio-Visual below. |
| Include |
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| Seating | Seating requirements vary based on the selected design format and assigned room size. See “Learning Space Design Options” below for details. |
| Audio/Visual (Interactive Technology) | Incorporating a plan for audio-visual/presentation equipment is crucial to the design (screens/monitors/microphones, etc.). Preference will be given to those proposals that offer interactive technology options. |
| Sound | The Kansas City Convention Center has indicated there are speakers in the ceiling of each meeting room which are “reliable”; however, we encourage you to showcase a product or system to supplement the house sound. Please describe your sound plan in your submission. |
| The Team | List the team involved in your design as well as all vendors actively participating in the planning and installation. |
EDspaces 2026 offers two approaches for designing learning environments, allowing teams to select the format that best aligns with their vision, goals, and resources.
Fully Designed Learning Environment
Design teams may choose to fully furnish and outfit the assigned meeting room to accommodate the required seating capacity (75 or 100 attendees)
This approach allows teams to create a fully immersive environment demonstrating a complete vision for the future of learning.
1,000 NSF Designed Learning Space
Teams may also choose to design approximately 1,000 net square feet of the room — a footprint more closely aligned with the size of an actual classroom or learning environment.
In this format:
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The designed portion of the room should maximize seating and functionality within the 1,000 NSF footprint.
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EDspaces will work collaboratively with the design team to provide supplemental seating required to meet the overall room capacity.
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Supplemental seating outside the designed footprint will be coordinated to support presentations while maintaining the integrity of the featured learning environment.
This option is intended to encourage highly intentional, realistic, and research-driven learning space concepts that reflect how educational environments are implemented in practice.
| Naming Rights | Create a name for the education environment/learning space you have designed. This will be how your space is referred to in all promotions: print, online, and on-site. |
| Recognition |
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| Registration | Four (4) complimentary full conference registrations for your design team |
| Photography | High-resolution photos of the designed space for promotional purposes (post-show) |
| Attendee List | List of attendees who attended sessions in your space (post-show) (must sign Data Privacy Agreement in order to receive) |
| Evaluation Criteria |
Designs will be reviewed for:
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| Classroom Judges | Classrooms are judged by a panel of architects and designers. |
Submit your proposal on time. Include drawing or schematic showing the layout and dimensions. Include a description of the space outlining learning objectives of the design (limited to 300 words).
Agree to design any size room.
State how your design will support the latest space planning research, trends, etc.
Preference will be given to interactive, teaching environment designs.
Preference will be given to those proposals that offer interactive technology options.
Confirm the commitment of all vendors listed in your proposal to actively participate in the planning and installation.
You can submit your design by using this link, or by clicking the button above